This application form has now closed.
Are you interested in trading at the largest free event in Scotland?
If so, we’d love to welcome your application to trade at the 2026 International Ayr Show Festival of Flight.
Before you fill in the form below, please take a moment to read our Terms and Conditions.
Applications close on Friday 5 June 2026.
The RAF Benevolent Fund is the event’s designated charity, and for this reason, we do not permit other charities to carry out fundraising activities at the Ayr Show. However, we are very happy for other charities to attend with a stall to sell merchandise and raise awareness of their work.
You won’t need to apply for a separate street trader’s licence, as this is covered by the event’s Public Entertainment Licence. However, you must ensure you have any other licences or permissions required for your business, and we’ll need to see evidence of these before your application can be approved.
Please be advised that this application does not cover the sale of hot food or alcoholic beverages.
Applications of this nature will not be considered. A separate online application form for such traders. Please visit our Food Trader Application Form.
All businesses must hold the necessary licences and permissions.
All food allergens used in your products must be clearly marked or labelled. This can be done within the ingredient list or as a separate allergen declaration.
The following allergens must be declared:
Please use metric measurements (grams, kilograms, millilitres, litres) for all packaged or loose goods. Exceptions include draught non-alcoholic beer, milk sold in returnable pint containers, and precious metals.
Further Information
You can find more detailed guidance at:
Each trader is allowed one vehicle on site. This vehicle must be removed by the time stated by the site manager and parked in the designated traders’ car park. No vehicles can be parked on site during the event.
Once you receive confirmation that your application has been successful, full payment will be required to secure your booking. All payments must be made online through our customer invoicing service, and further information will be provided to you as appropriate.
Your Traders’ Pack will be emailed to you during the week beginning Monday 24 August 2026. It will be sent to the email address provided on your application form.
Please note that traders and exhibitors cannot request specific pitches. Pitch locations will not be shared in advance, and alternative placement requests cannot be accommodated.
The Ayr Show Office will allocate a suitable pitch for each trader/exhibitor and may adjust locations if operational needs require it.
Site Reception will be located near the entrance to the Low Green at Pavilion Road. This will be the main access point for traders and exhibitors. Opening times will be included in your Traders’ Pack.
Setup opens on Friday 4 September from 9am and Saturday 5 September from 8am via Site Reception.
Late arrivals may be refused entry. All traders/exhibitors must be fully set up by 2pm, and all vehicles must be removed from the site and parked in the traders’ car park by that time.
For safety reasons, no vehicle movement is permitted during public opening hours.
Please arrive and leave only during the stated times, entry may be denied otherwise.
These timings may change closer to the event, exact timings will be confirmed in your Traders’ Pack.
No vehicles may move within public areas from one hour before the live event until permission is given by site management.
Anyone driving during this restricted period will be removed from the event and banned from future events at the Low Green.
The on-site speed limit is 5mph.
The following items must not be sold or displayed at the Ayr Show:
Disclaimer: The Ayr Show Office may prohibit additional items at any time.
Everyone on site plays a role in keeping the event safe. Please:
Overnight stays on site are not permitted. Security staff will be present throughout the night.
If the Ayr Show is cancelled, organisers cannot reimburse traders for any losses or expenses.
If you need to cancel, please give at least 14 days’ notice. No refunds will be issued after this period.
South Ayrshire Council cannot accept responsibility for injury, loss, or damage.
All traders/exhibitors must have their own insurance, including Third Party cover of at least £5,000,000, valid on 4 and 5 September 2026.
A suitable and sufficient Risk Assessment must also be provided, along with any required certificates.
A separate Fire Risk Assessment if also required.
South Ayrshire Council is committed to ensuring that the International Ayr Show – Festival of Flight is delivered safely. All risks must be reduced to As Low as Reasonably Practicable (ALARP).
We’d love your support in helping to promote the International Ayr Show – Festival of Flight.
A media pack will be provided, and we encourage traders/exhibitors to share news of their attendance with their mailing lists or social media communities.
Traders/exhibitors may be photographed or filmed during the event. By attending, you agree that these images or recordings may be used by the organisers for any purpose, including commercial use, without further permission or payment.
You may not sell, license, or financially benefit from any written, digital, photographic, audio, or video content created at the event without prior written consent from the organisers.
Failure to follow any site rules may result in immediate removal from the Ayr Show site, loss of booking fee, and exclusion from future events at the Low Green.
At South Ayrshire Council, we take your privacy seriously. We will only use the personal information you provide to support and deliver the South Ayrshire Events services you have requested.
You can find full details in our Destination South Ayrshire – Events Privacy Notice, available online at:
Destination South Ayrshire Privacy Notice – South Ayrshire Council (south-ayrshire.gov.uk).
If you would prefer a paper copy, just let us know and a member of our team will be happy to provide one.
This application form has now closed.
The deadline for applications is Friday 5 June 2026
Please note, all fields marked with an asterisk ( * ) are required fields which must be completed before submitting this form.
Copyright © 2026 Destination South Ayrshire. Provided by South Ayrshire Council.
